[opal_migration_leads] 5/31 Recording and This Week's Migration Roundup

Mon Jun 3 19:03:18 UTC 2024

Hello,

If you didn't have a chance to join the first of our bi-weekly OPAL Migration Project Lead meetings you can listen to the recording here<https://ohionet-org.zoom.us/rec/play/WFqmQdAhg-EwQJAox3yxQQ6JUxEt1-PDsIb2s2OYh1iH8sFKctDdFVGSOYhS_QsXDI5JrNi2JOSls3ed.72AHoDuoyipB5fdt?canPlayFromShare=true&from=share_recording_detail&continueMode=true&pwd=-oNWBqxddbD7inyfSFOub8_ngoGyJLWA&componentName=rec-play&originRequestUrl=https%3A%2F%2Fohionet-org.zoom.us%2Frec%2Fshare%2Flr6-sMOfIYYvFpZd1szs0JkGnwWn5LLIW_zpLWHzUEeo2jmyw4RKp91lDnSsND56.DI3_ByBkwI8lOGqc%3Fpwd%3D-oNWBqxddbD7inyfSFOub8_ngoGyJLWA>. The next conversation will be on June 14 at 10 am.

In the interest of helping organize migration related tasks we are also going to use this list to send out weekly reminder messages. The thought is that will make it easier to highlight upcoming assignments, key points you need to be thinking about, and links to videos or information you might want to share with others in your institution who may not be on Basecamp.

Tasks

  *   As we prepare for the launch of the "Transition to Define" phase of the migration next week, this is a good time for all library staff to become more familiar with Alma<https://knowledge.exlibrisgroup.com/Alma/Training/GettingtoKnowAlma/Getting_to_Know_Alma_-_English> through this series of short introductory videos. The categories make it easy to focus on specific areas of interest.
  *   3 new forms have been posted to Basecamp that you will need to fill out in the next few weeks (details outlined in the last point below). I've attached draft copies of the Rapido and Implementation forms to make it easier for you to review the questions before filling out the forms.

Key Topics from the 5/30 OhioLINK Alma/Primo VE Project Implementation Meeting:

  *   Reminder that the IT Project Lead Call for Patron Load and Authentication takes place on Wednesday, June 5 at 2 pm (details posted in Basecamp). Financial and other integrations will be mentioned briefly at that meeting but have not been included in the timeline information from OhioLINK because they can be set up anytime and are not critical to the Go Live phase (more about library workflows).
  *   Vanguard Libraries Panel Discussion<https://www.ohiolink.edu/ostaff/ils_implementation/events/ohiolink_lsp_vanguard_libraries_panel>: June 18 from 1:00 - 2:00 pm.
  *   No meeting this week. OhioLINK Migration meetings will resume Thursday June 13 and start at 1 pm instead of noon.
  *   Authentication, Implementation, and Rapido Forms - Because this batch of forms involves local campus and library configurations as well as decisions about future workflows and functions, OhioNet cannot submit them on your behalf, but we are happy to field questions and include them in the discussions at the next bi-weekly meeting on June 14th. You will need to complete the forms in consultation with IT and other departments:
     *   OhioLINK Primo VE Implementation Form<https://forms.office.com/r/hjbHA5KHFU?origin=lprLink>: Covers your current integrations and future plans. Due June 30.
     *   Rapido Form<https://forms.office.com/r/pMYgXAG7xe?origin=lprLink>: How are you handling ILL now and what do you plan to do in the future? Due June 30.
     *   Authentication Form<https://3.basecamp.com/3765443/buckets/36778639/vaults/7200401164>: The form and related documentation can be found in Basecamp > Docs & Files > 3rd Party Integrations > Authentication. The most important piece is the contact information including the server administration contact (Main tab) and to identify your primary form(s) of authentication so that cases can be set up for each institution. Work with your IT staff to fill out the tab(s) relevant to your institution and submit by July 31. You can change your authentication process during the migration process if needed at no charge. If you anticipate using internal authentication only and do not intend to fill out this form let us know, so that can be communicated to Ex Libris. They will want to run tests to make sure that things are functioning as expected before the Go Live date.

The implementation form includes the option to print your responses. If you can send me a copy, that will help us with the upcoming configuration tasks.

Thanks!

Heidi

[A picture containing text, gauge, clipart    Description automatically generated]
Heidi Beke-Harrigan, MLS, CPL
Library Operations Analyst
OhioNet | Suite 275 | 570 Polaris Parkway
Westerville, Ohio 43082
p: (614) 484-1068 | https://www.ohionet.org<https://www.ohionet.org/>
(she/her/hers)
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Book time to meet with me<https://outlook.office.com/bookwithme/user/59ac9a10a391432680883f31e8542f46@ohionet.org?anonymous&ep=signature>

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